Hr Administrative Support Intern

Graded’s Internship Program offers more than work experience; it serves as a foundation for passionate, curious young professionals who are ready to grow, embrace meaningful challenges, and contribute with purpose. The program is structured to support your development and immerse you in the dynamic environment of international education.
If you’re eager to contribute to a place where collaboration and innovation thrive, Graded is the right place for you. We believe education transforms lives, and we’re looking for interns who share this belief.
Primary Purpose of the Position
The HR Administrative Support Intern supports the financial operations within the Human Resources department while serving as the primary point of contact for individuals seeking HR assistance. This entry-level role combines daily financial tasks, such as processing vendor invoices, tracking departmental expenses, and monitoring the HR budget, with front-facing administrative support. The intern ensures that internal inquiries are appropriately triaged, directed to the correct HR team member, or scheduled for follow-up when immediate assistance is unavailable.
Principle Duties and Responsibilities
HR Front Desk
Act as the initial point of contact for employees, visitors, and external partners seeking assistance from the HR team;
Identify the nature of incoming inquiries (via walk-ins, phone, or email) and direct individuals to the appropriate HR specialist or team member;
Schedule meetings and manage appointments on behalf of HR team members when the relevant staff member is unavailable;
Maintain a professional, welcoming, and confidential environment at the HR front desk.
Accounts Payable Support
Review, code, and process HR-related invoices (e.g., benefits providers, recruitment agencies, training vendors, and consultant fees);
Assist in setting up new vendors, routing invoices for approval, and ensuring timely payment processing with the Finance and Procurement team;
Reconcile vendor statements and resolve minor billing discrepancies or inquiry follow-ups.
Budget Control & Reporting
Help track monthly HR operating expenses against the approved budget;
Maintain and update internal budget tracking sheets and purchase order logbooks;
Assist in preparing monthly variance reports and financial summaries for HR leadership;
Assist with month-end and year-end financial accruals and closing activities.
Certifications and Education
Currently enrolled in an Undergraduate degree program (3rd year/Upper-level preferred) in Secretarial, Accounting, HR Operationals, Administration or related areas.
Experience
familiarity with Totvs will be considered a differential.
Knowledge, Skills and Abilities
Upper Intermediate-to-Fluent proficiency in English is a must – lower levels will be disregarded;
Basic-to-intermediate proficiency in Microsoft Excel (data entry, basic formulas, VLOOKUP/Pivot Tables are a plus);
familiarity with calendar management (e.g., Google Calendar, Outlook).
Personal Attributes
High attention to detail;
Strong customer service mindset;
Discretion with confidential HR data;
Clear written/verbal communication.

So, are you ready to join our team?
Apply now and start building your future at Graded!